Posts

Insert images more easily in Google Docs, Slides, and Drawings

A picture is worth a thousand words… especially when you can add it to your document, presentation, or drawing quickly and easily. That’s why we’re making some improvements to the image insertion process in Google Docs, Slides, and Drawings.

Going forward, when you select Insert > Image or click the Image button in Docs, Slides, or Drawings on the web, you’ll see the following options:

  • Upload from computer
  • Search the web
  • Drive
  • Photos
  • By URL

Picker v2 Image

f you select “Upload from computer,” you’ll be taken to your computer’s file manager, which many users are familiar with. If you select “Search the web,” “Drive,” or “Photos,” you’ll be taken to a menu on the righthand side of your screen that is easier to navigate and more intuitive to use. You can also drag and drop images directly from this menu into your document. If you select “By URL,” you’ll be given the option to input the specific URL for an image.

These options should make it easier to enhance your documents, presentations, and drawings with images.

Launch Details
Release track:
Launching to both Rapid Release and Scheduled Release

Editions:
Available to all G Suite editions

Rollout pace:
Extended rollout (potentially longer than 15 days for feature visibility)

Impact:
All end users

Action:
Change management suggested/FYI

 

Reference by Google.com

Making Google prompt the primary choice for 2-Step Verification

In July, we began inviting users to try Google prompt as their 2-Step Verification (2SV) method, instead of SMS text messages. Google prompt is an easier and more secure method of authenticating an account, and it respects mobile policies enforced on employee devices.

Sign In- Google Prompt

With that in mind, we’re now making Google prompt the first choice when users turn on 2SV (previously, SMS was the primary choice). Once 2SV is enabled, users will still have the option to set up SMS, the Google Authenticator app, backup codes, or Security Keys as their alternative second step.

My Account

This will only impact users who have not yet set up 2SV. Current 2SV users’ settings will be unaffected. In addition, if a user attempts to set up 2SV but doesn’t have a compatible mobile device, he or she will be prompted to use SMS as their authentication method instead.

Users can set up 2SV from their My Account page.

A few things to note:

  • A data connection is required to use Google prompt.
  • Users with iOS devices will need to install the Google app in order to use Google prompt.
  • G Suite Enterprise domains can choose to enforce Security Keys to meet more advanced security requirements.
Launch Details
Release track:
Launching to both Rapid Release and Scheduled Release

Editions:
Available to all G Suite editions

Rollout pace:
Gradual rollout (up to 15 days for feature visibility)

Impact:
All end users

Action:
Change management suggested/FYI

Time for a refresh: meet the new Google Calendar for web

Check your schedule. Starting today, a fresh look and new features are coming to Google Calendar on the web to help you manage your time more efficiently and get more done.

We’re taking a lot of what you know and love from Calendar’s mobile application, like the modern color palette and sleek design, and bringing it to the web with a responsive layout that auto-adjusts to your screen size. We’ve also added more features for enterprises to help teams schedule and prepare for meetings.

EventDetails-05 (1)

Over the years, you’ve shared valuable feedback on how we can enhance Calendar to better fit your needs and we’re excited to bring new improvements. Now, it’s even easier to manage your schedule at your desk. In the new Calendar for web, you can:

  • See conference room details when booking a room. G Suite admins can now enter detailed information about their organization’s meeting rooms—so employees know where a conference room is located, how large it is, and whether it has audio/video equipment or is wheelchair accessible. Employees can simply hover over the room name in Calendar when they want to book a space, and a hovercard will pop up with details about the conference location and resources.
    CalendarSRI-blog (2)
  • Add rich formatting and hyperlinks to your Calendar invites. Link to relevant spreadsheets, documents or presentations in your Calendar invite and open them directly from the new “Event Detail” view. This can help you create more detailed agendas and ensure all materials are in one place before your meeting starts.
    MeetingDetails
  • Manage multiple calendars side by side in “Day” view. Now you can view and manage calendars in separate columns. This makes it easier for employees who manage multiple calendars, like administrative assistants, to schedule meetings on behalf of their teams. Click “Day” view and select the calendars you want to compare.
    DayView
  • There are a number of other changes in Calendar, too. Now you can see contact information of meeting participants when you hover over their names in a Calendar invite. There’s also a new way to view and restore deleted items in one place in case you accidentally delete a meeting invite. Additionally, “Day,” “Week,” and “Month” views are now more accessible, featuring better compatibility with screen readers. For more detail on changes, check out this post.Additional information for G Suite admins

    To help you and your users transition to the new Calendar web UI, we’re offering two rollout options to choose from (see the Help Centerfor more information):

    • Automatic—Automatic is the default option. Starting Nov. 14, 2017, for Rapid Release domains and Nov. 28, 2017, for Scheduled Release domains, we will gradually transition your users to the new UI. The transition will take about 8 weeks (including opt-in and opt-out stages). No action is required on your part for the Automatic option.
    • Manual—Alternatively, you can choose to manually control when to move your users to the new UI in the Google Admin console. For example, though we’ve worked with the developers of the most popular Calendar Chrome extensions to prepare for the new UI, you might have users who depend on an extension that hasn’t been updated yet. Or you might like to check out the new UI in your test domain or organizational unit (OU).

    To choose the Manual option, go to Apps > G Suite > Calendar > New Calendar. Here, you can set by organizational unit when you’d like your users to access the new version of the Calendar UI. If you choose the Manual rollout option, please plan to transition all your users to the new UI before Feb. 28, 2018. Any users who are still accessing the old Calendar UI on Feb. 28, 2018, will be transitioned to the new UI, with no ability to opt out.

    We recommend sharing this guide, as well as the resources below, with your users to help them understand the new layout changes.

    For more information on how to add structured data to your rooms and resources, check out the Help Center. Note that this feature will work with both the classic Calendar UI and the new Calendar UI.

     
    Launch Details
    New Calendar web UI, rich formatting for invites, side-by-side “Day” view
    • Automatic rollout option (recommended) to start on Nov. 14, 2017 for Rapid Release and Nov. 28, 2017 for Scheduled Release
    • Manual rollout option available starting today for admins on both Rapid Release and Scheduled Release

    Structured room and resource data

    • Rolling out gradually over the coming weeks for admins on both Rapid Release and Scheduled Release to start uploading

    Editions:
    Available to all G Suite editions

    Rollout pace:
    Extended rollout (potentially longer than 15 days for feature visibility)

    Impact:
    Admins and end users

    Action:
    Admin action suggested/FYI

Reference by Google.com

Google Drive reporting will show activity-based metrics in the Admin console

As a G Suite admin, it’s important that you have a clear, reliable understanding of the actions taking place within your domain. Today, we are making changes to reporting in the Admin console to better reflect the Google Drive activity happening in your domain. First, we are shifting the definition of the metrics shown to reflect the change in file activity, such as “Google Documents added,” instead of absolute counts, such as total “Google Documents owned.” This change affects any dashboard or metric in the Admin console that reports on Drive files.

 

Aggregate Reports

We are also adding sharing visibility metrics to Admin console reporting. File sharing reports will now highlight which files have been shared outside of your domain vs. internally.

File Sharing Activity

These metrics were introduced earlier this year, but were only available through the Admin SDK Reports API; they’re now available from within the Admin console. This new presentation of metrics provides the most reliable and recent information available, directly in the Admin console.

Find more information on the changes to individual reports in the Help Center.

Launch Details
Release track:
Launching to both Rapid Release and Scheduled Release

Editions:
Available to all G Suite editions

Rollout pace:
Full rollout (1–3 days for feature visibility)

 

Reference by Google.com

 

Turning down the in-app passcode feature in Google Drive, Docs, Sheets, and Slides on iOS

In the past, we’ve heard feedback that customers want more security for the files on their iOS devices, which led us to enable an in-app passcode feature specifically for the Google Drive, Docs, Sheets, and Slides iOS apps. Over time, however, we’ve come to learn that it’s not just the content within Google Drive that’s valuable to you. Your contacts, calendars, and emails—it’s important that all of this is secure as well.

As a result, we began putting particular emphasis on supporting mobile device management (MDM) on iOS. For example, recent launches give G Suite admins greater visibility and control over enterprise-deployed iOS devices. In fact, with MDM, admins can enforce a passcode on all iOS devices that access corporate data, and they can wipe account data on a device if it’s compromised.

Owing to this increased investment in security on iOS devices, we’re ending support for the in-app passcode feature in Google Drive, Docs, Sheets and Slides on iOS devices signed in with G Suite accounts. Support will end on December 4th, 2017, and we’ll remove the feature entirely no earlier than January 8th, 2018.

We highly recommend that administrators use MDM to deploy passcode requirements at the system level on all of their iOS devices by following these instructions. This will provide better security than the in-app passcode feature in two key ways:

  • These passcode policies protect all of the content on your managed devices, including photos, contacts, and other content besides Google Drive, Docs, Sheets, and Slides content.
  • These passcode policies give you more control over passcode type, strength, expiration, and failure cases. See this Help Center article for more details.

Beginning on December 4th, 2017, any user signed in with a G Suite account who has this feature will see a message asking them to either acknowledge and turn off the functionality or to ignore the message temporarily. Beginning on January 8th, 2018, all new versions of the Google Drive, Docs, Sheets, and Slides iOS apps will no longer contain in-app passcode functionality.

 

Reference by Google.com

New features in Google’s Contacts app on Android

Today we’re releasing version 2.2 of the Google Contacts app on Android. This release contains several changes to the look and management of your contacts. Read on for more information.

Changes to the Contact view

  • Large photos are back: A popular request from G Suite users, we’ll now display a larger, more vibrant contact photo.
  • Action buttons under the photo make it easier to connect: Under the contact’s name, you’ll now see new buttons to call, text, video chat or email that contact. Additionally, if there’s at least one street address in the contact’s info, a Directions button will appear.
  • Directory card shows directory profile information: In this card, you’ll see things like the contact’s job title, work phone number, manager name, and office location.
    Contacts Photo
    RecentInteractions

Changes to Suggestions

  • Suggested contacts to add: New in this release, you’ll see suggestions to add contacts you frequently communicate with across Google’s products. These appear under the “Add people you contact often” summary card.
    Suggestions
  • Merge all duplicates: The duplicates suggestion view now has a “MERGE ALL” button which allows you to accept all duplicates suggestions at once.Duplicates

Customized “Contacts” view

Lastly, you can now customize the “Contacts” list view to show just the labels you want. This is accessed via a new menu item in the main list screen called “Customize view.” This feature was available in previous releases for the “All contacts” list view, but it has now been made available for individual accounts as well.

We hope these changes make managing your contacts simpler and more efficient. For more information on using Google Contacts, please visit the Help Center.

Launch Details
Launching to both Rapid Release and Scheduled Release
Editions:
Available to all G Suite editions
Rollout pace:
Full rollout (1–3 days for feature visibility)
Impact:
All end users
Action:
Change management suggested/FYI
Reference by Google.com

Use Google Drive and the Files app to organize content on your iOS 11 device

With Google Drive, you can access and edit your files across the many devices and platforms you work on. The new Files app for iOS 11 brings together files and documents stored on your iOS device and in the cloud across various apps and services. Today, we’re announcing full integration of the Drive application with the Files app on devices running iOS 11.

 

DriveFiles11

With the latest version of the Drive app installed, you can easily access and manage documents and photos stored in Drive just by opening up the Files app on your iOS device. If you have Google Docs, Sheets, or Slides apps installed as well, tapping on any Google document, spreadsheet, or presentation in the Files app will open the app of the associated Google editor. You can also take advantage of new iOS 11 features like dragging and dropping files between apps and folders in the Files App.

Launch Details
Release track:
Launching to both Rapid Release and Scheduled Release

Editions:
Available to all G Suite editions

Rollout pace:
Full rollout (1–3 days for feature visibility)

Impact:
All end users

Action:
Change management suggested/FYI

 

Reference by Google.com

Present a jam to a meeting from your mobile phone

As we continue to add new features to the overall Jamboard experience, we’ve been working to make the Jamboard app more functional and easier to use on your mobile phone. The latest jamboard release allows you to present your jams to a meeting directly from your phone, so you can share ideas with remote colleagues even if you don’t have a board nearby.

To present a jam to a meeting from your phone, simply tap the overflow menu in the upper right corner when viewing your jams, and select “Present to meeting.” Enter the meeting ID, tap “Join,” and then “Present”:

Present_to_meeting_blog_feature_01

While presenting, tap the laser pointer icon in the header and use your finger to highlight key areas of your jam:

Present_to_meeting_blog_feature_part_02

Swipe left or right to present different jams to the meeting:

Present_to_meeting_blog_feature_part_03

We’ve also made jams easier to create and share on the go, enhanced the experience to join a live jam session on a nearby board, and improved the overall mobile UI.

For a full list of new features and improvements from this month’s release, check out the What’s New in Jamboard page in the Help Center.

Launch Details
Release track
Launching to both Rapid Release and Scheduled Release

Editions:
Available to all G Suite Basic, Business, Enterprise, and Education* customers

 

Reference by Google.com

See the status of a Gmail message after it’s been delivered

Using Gmail’s Email Log Search feature in the Admin console, G Suite admins can track the delivery of messages sent and received by users within their domain. Until now, admins had to reach out to end users directly or search their mailboxes to see the status of a message after it had been delivered. With this launch, that’s no longer necessary, as a message’s post-delivery status will be listed in Email Log Search results.

 Email Post Delivery Message Details send from Gmail

Going forward, to see the current location of an email, whether it’s been read or deleted, as well as any assigned labels, admins can simply expand the “Post-delivery message details” under “Recipient details” in an Email Log Search result. With this info, admins will be well-equipped to help users find missing messages.

A note about messages more than 30 days old
The date range search options for message delivery logs in Email Log Search are limited to 30 days. With this launch, we’re introducing a new date range field of “Older than 30 days.” Please bear in mind that this new field will only retrieve the post-delivery message details for messages received more than 30 days ago. It will not retrieve any other information.

Launch Details
Release track:
Launching to both Rapid Release and Scheduled Release

Editions:
Available to all G Suite editions

Rollout pace:
Full rollout (1–3 days for feature visibility)

Impact:
Admins only

Action:
Admin action suggested/FYI

 

Reference by Google.com