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Access mail from Windows Mobile

To take advantage of this feature, you must first enable Google Sync for your domain.

Once Google Sync is enabled for your domain, have each user follow these instructions on their Windows® Mobile device.

  1. Important: Back up all contacts and calendars currently on your phone to your computer.
  2. Open the Microsoft Exchange ActiveSync application on your device’s home screen.
  3. Click set up your device to sync with it.
  4. Enter m.google.com as the server address.
  5. Ensure that the SSL option is selected.
  6. Click Next.
  7. Enter your full Google Apps email address as the User name, and then enter your password. (Leave the Domain field empty. If your device requires a domain name, enter google.)
  8. Click Next.
  9. Check Contacts, Calendar, or Email, depending on which you’d like to sync. (Tasks is not supported and will lead to an error if checked.)
  10. Click Finish.
  11. Press the Sync softkey on the left to synchronize.

That’s it! You can now access Gmail from Windows Mobile.

Set up BlackBerry mail via IMAP

This method is no longer officially supported but we’re happy to provide setup instructions, anyway.

You can access your mail from the native BlackBerry® mail application by setting it up as an IMAP client for your Gmail account. Using IMAP is nice in that doing something on the BlackBerry, such as reading or deleting a message, is also reflected in your Gmail interface on the web (and vice versa).

Note that with IMAP, incoming email can take up to 15 minutes to be delivered to the BlackBerry, Gmail labels don’t appear on the BlackBerry®, and conversation threads appear as individual messages.

What each user should do

  1. Make sure you’ve enabled IMAP in your Gmail account.
  2. On your BlackBerry®, navigate to your home screen.
  3. Select the icon that lets you set up email (this can be called Setup, Setup Wizard, Email Setup, BlackBerry® Set-up, E-mail settings, or Personal Email Set-up).
  4. Follow the setup instructions provided on your device to create a new email account.
  5. Be sure to enter the following:
  • Mail Server: imap.gmail.com
  • Username: [your full Gmail address (username@your-domain.com]
  • Password: [your Google Apps password]
  • IMAP Port: 993
  1. Allow the system to add your account, but do not enter your Google Apps password into the utility boxes (this causes the system to default to POP3 instead of IMAP).
  2. Select Next.
  3. Select Next again (bypassing the Additional Information Required section).
  4. Select your account type, and then select Next. You may encounter a “We were unable to configure…” error. If so, select I will provide the settings to continue.
  5. Select the option that mentions IMAP/POP.
  6. Select I will provide the settings…, and then select Next.
  7. Select Set up existing email account…
  8. Enter your Gmail account information here, with imap.gmail.com as your mail server.
  9. Select Next.
  10. Select Save.

Using Google Apps on your Android phone

Using Google Apps on an Android is really easy. Just add your Google Apps account to the phone, then select the services you want to use. Each user should follow these instructions on their own phone.

  1. Open the Accounts & Sync Settings screen on your phone. You can do this in Contacts by pressing Menu and touching Accounts, or directly in the Settings application.
  2. The Accounts & Sync Settings screen displays your current sync settings and a list of your current accounts.
  3. Touch Add account.
  4. Touch Google to add your Google Apps account.
  5. Touch Sign in when prompted for your Google Account.
  6. Enter your full Google Apps email address as your username, and then enter your password.
  7. Select which services you’d like to sync between your phone and Google Apps.

How to configure Google Apps Setting in outlook

configure Google Apps Setting in outlook

Configure Google Apps

 

  • Incoming Mail (IMAP) Server – Requires SSL
    • imap.gmail.com
    • Port: 993
    • Requires SSL:Yes
  • Outgoing Mail (SMTP) Server – Requires TLS
    • smtp.gmail.com
    • Port: 465 or 587
    • Requires SSL: Yes
    • Requires authentication: Yes
    • Use same settings as incoming mail server
  • Full Name or Display Name: [your name]
  • Account Name or User Name: your full Gmail address (username@gmail.com). Google Apps users, please enter username@your_domain.com
  • Email address: your full Gmail address (username@gmail.com) Google Apps users, please enter username@your_domain.com
  • Password: your Gmail password

Use Office 365 on your Windows Phone

Set up Exchange ActiveSync on Windows Phone

  1. On Start, swipe left to the App list, select Settings, and then select email + accounts.
  2. Select add an account > Outlook.
  3. Enter your email address and password, and then select Sign in. Windows Phone will try to set up your email account automatically. If setup completes successfully, skip to step 8.
  4. If you see the message “Check your information and try again. You may have mistyped your password.”, verify that you entered the correct email address and password. At this stage, you don’t need to specify any values for User name and Domain. Select Sign in. If setup completes successfully, skip to step 8.
  5. If your email account can’t be set up automatically, you’ll see the message, “We couldn’t find your settings”. Select Advanced. You’ll need to enter the following information:
  • E-mail address This is your full email access, for example tony@contoso.com.
  • Password This is the password for your email account.
  • User name This is your full email address, for example tony@contoso.com.
  • Domain This is the part of your email address after the @ sign, for example contoso.com.
  • Server This is the name of your Exchange server. If you’re connecting to your Office 365 email, useoutlook.office365.com for your server name. If you are not using Office 365, see Find your ActiveSync server name later in this article.
  1. Select the Server requires encrypted (SSL) connection box.
  2. Select Sign in.
  3. Select OK if Exchange ActiveSync asks you to enforce policies or set a password.

Find your Exchange ActiveSync server name

If your email program is not able to automatically find your Exchange ActiveSync server name, you may need to look it up.

If you’re connecting to your Office 365 email, use outlook.office365.com as your Exchange ActiveSync server name. The Exchange ActiveSync server name outlook.office365.com can be used if you are using the latest version of Office 365.

If you’re not using Office 365 or if you aren’t sure if you are using the latest version of Office 365, follow these steps to look up your Exchange ActiveSync server name. Follow these steps to determine your Exchange ActiveSync server name.

  1. Sign in to your account using Outlook Web App. For help signing in, see Sign in to Outlook Web App.
  2. In Outlook Web App, on the toolbar, click Settings  > Options > Account > My account > Settings for POP and IMAP access.
  3. Under POP setting, look at the value for Server name.

Although you’re not setting up a POP3 account, you will use this value to determine your Exchange ActiveSync server name.

  • If the Server name shows outlook.office365.com, your Office 365 account is on the latest version of Office 365, and you can use outlook.office365.com as your Exchange ActiveSync server name.
  • If the Server name value is in the format podxxxxx.outlook.com, your Office 365 or other Exchange Online account is not yet on the latest version of Office 365, and you can use m.outlook.com as your Exchange ActiveSync server name.
  • If the Server name value includes your organization’s name, for example, pop.contoso.com, then your Exchange ActiveSync server name is contained in address bar in your browser when you are signed in to Outlook Web app – -but without the leading https:// and without the trailing /owa. For example, if the address you use to access Outlook Web App is https://mail.contoso.com/owa, your Exchange ActiveSync server name is mail.contoso.com.

Set up POP or IMAP on Windows Phone

  1. On Start, swipe left to the App list, select Settings and then select email + accounts.
  2. Select Add an account > Other account.
  3. Enter your email address and password and select Sign in. Windows Phone will try to set up your email account automatically. If setup completes successfully, skip to step 6.
  4. If you see the message “We couldn’t find the settings for the account information you entered”, make sure the email address and password are correct, and then select Try again. If setup completes successfully, skip to step 6.
  5. If your email account can’t be set up automatically, select Advanced, and then select Internet mail. You’ll have to enter the following information:
  1. Account name This is a descriptive name for your account.
  2. Your name Type your name as you want it to appear when you send email messages from your phone.
  3. Incoming e-mail server This is the incoming email server for your account. If you’re connecting to your Office 365 email, the IMAP or POP server name is outlook.office365.com. If you’re not using Office 365, see Find your POP or IMAP server settings later in this article.
  4. Account type This will be either POP or IMAP.
  5. User name This is your full email address, for example, tony@contoso.com.
  6. Password This is the password for your email account.
  7. Outgoing (SMTP) e-mail server This is the outgoing email server name. If you’re connecting to your Office 365 email, the SMTP server name is smtp.office365.com. If you’re not using Office 365, see Find your POP or IMAP server settings later in this article.
  8. Select Advanced and select the boxes Require SSL for incoming mail and Require SSL for outgoing mail.
  1. Select Sign in.

Find your POP or IMAP server settings

If you’re connecting to your Office 365 email, the server name for IMAP and POP is outlook.office365.com and the server name for SMTP is smtp.office365.com. These settings can be used if you are using the latest version of Office 365.

If you’re not connecting to Office 365 email, or if you aren’t sure if you are using the latest version of Office 365, do the following to look up your settings.

  1. Sign in to your account using Outlook Web App. For help signing in, see Sign in to Outlook Web App.
  2. In Outlook Web App, on the toolbar, select Settings  > Options > Account > My account > Settings for POP and IMAP access.
  3. The POP3, IMAP4, and SMTP server name and other settings you may need to enter are listed on the Settings for POP and IMAP Access page under POP setting or IMAP setting, and SMTP setting.

What else do I need to know?

  • The POP, IMAP, SMTP, and Exchange ActiveSync server names for Office 365 users shown earlier in this article applies to accounts that are on the latest version of Office 365 (sometimes referred to as Office 365 after the service upgrade). If your account is not on the latest version of Office 365 (sometimes referred to as Office 365 pre-upgrade), you need to look up your own settings. Check out Am I using Office 365 after the service upgrade? to determine if your account is on the latest version of Office 365.
  • If your email account is the type that requires registration, you must register it the first time you sign in to Outlook Web App. Connecting to your email account through a mobile phone will fail if you haven’t registered your account through Outlook Web App. After you sign in to your account, sign out. Then try to connect using your mobile phone. For more information about how to sign in to your account using Outlook Web App, see Sign in to Outlook Web App.
  • If you’re prompted to create a passcode and don’t create one, you won’t be able to send and receive email.
  • If you don’t accept the policies sent to your mobile phone, you won’t be able to access your information on your mobile phone.

 Reference by http://www.microsoft.com

Set up email on a Nokia (Symbian OS) phone

Set up Exchange ActiveSync email on a Nokia mobile phone

  1. On the Applications menu, select Applications > Mail.
  2. Select Create a new mailbox to start the setup wizard.
  3. Accept the Nokia terms of service and select Start.
  4. Select Mail for Exchange from the list of available account types, and then enter the following information:
    1. In the Password box, enter your account password.
    2. In the Username box, enter your user name, for example, tony@contoso.com.
    3. In the Domain box, enter your domain. Your domain is the part of your email address that follows the at sign (@) and precedes the period, for example, contoso.
    4. Select Next to continue. The setup wizard will try to automatically set up your email account.
  5. If the wizard is able to set up your account, go to the next step. If this process can’t be completed automatically, you’ll need to enter your Exchange server name manually. In the Mail for Exchange server name box, enter your server name, and select Next. If you’re connecting to your Office 365 email, useoutlook.office365.com for your server name. If you are not using Office 365, see Find your ActiveSync server name later in this article.
  6. Select OK when Mail for Exchange informs you that it isn’t recommended to use multiple methods to synchronize your contacts with your phone.
  7. Choose whether you want to synchronize your Calendar, Contacts, and Tasks by selecting the appropriate options and then selecting Next.

Find your Exchange ActiveSync server name

If your email program is not able to automatically find your Exchange ActiveSync server name, you may need to look it up.

If you’re connecting to your Office 365 email, use outlook.office365.com as your Exchange ActiveSync server name. The Exchange ActiveSync server name outlook.office365.com can be used if you are using the latest version of Office 365.

If you’re not using Office 365 or if you aren’t sure if you are using the latest version of Office 365, follow these steps to look up your Exchange ActiveSync server name. Follow these steps to determine your Exchange ActiveSync server name.

  1. Sign in to your account using Outlook Web App. For help signing in, see Sign in to Outlook Web App.
  2. In Outlook Web App, on the toolbar, click Settings  > Options > Account > My account > Settings for POP and IMAP access.

NOTE    Although you’re not setting up a POP3 or IMAP account, you’ll use the POP server name to determine your Exchange ActiveSync server name.

  1. On the Settings for POP and IMAP Access page, under POP setting, look at the value for Server name.
  • If the Server name shows outlook.office365.com, your Office 365 account is on the latest version of Office 365, and you can use outlook.office365.com as your Exchange ActiveSync server name.
  • If the Server name value is in the format podxxxxx.outlook.com, your Office 365 or other Exchange Online account is not yet on the latest version of Office 365, and you can use m.outlook.com as your Exchange ActiveSync server name.
  • If the Server name value includes your organization’s name, for example, pop.contoso.com, then your Exchange ActiveSync server name is contained in address bar in your browser when you are signed in to Outlook Web app – -but without the leading https:// and without the trailing /owa. For example, if the address you use to access Outlook Web App is https://mail.contoso.com/owa, your Exchange ActiveSync server name is mail.contoso.com.

 

Set up POP or IMAP email on a Nokia mobile phone

For information about how to set up POP or IMAP email on a Nokia mobile device, see Set up email on other Internet-capable phones and tablets.

What else do I need to know?

  • The Exchange ActiveSync server name outlook.office365.com applies to accounts that are on the latest version of Office 365 (sometimes referred to as Office 365 after the service upgrade). If your account is not on the latest version of Office 365 (sometimes referred to as Office 365 pre-upgrade), you need to use the procedure earlier in this article to look up your server name. Check out Am I using Office 365 after the service upgrade to determine if your account is on the latest version of Office 365.
  • For a list of Nokia devices compatible with Mail for Exchange, visit the Mail For Exchange page at the Nokia Web site. If you’re not using a supported device, see Set up email on other Internet-capable phones and tablets.
  • If you don’t accept the policies sent to your mobile phone, you won’t be able to access your information on your mobile phone.
  • If your email account is the type that requires registration, you must register it the first time you sign in to Outlook Web App. Connecting to your email account through a mobile phone will fail if you haven’t registered your account through Outlook Web App. After you sign in to your account, sign out. Then try to connect using your mobile phone. For more information about how to sign in to your account using Outlook Web App, see Sign in to Outlook Web App.
  • If you see Not available under POP setting, IMAP setting, and SMTP setting, you may need to contact the person that manages you email account to determine your Exchange ActiveSync server name.

 

 Reference by http://www.microsoft.com

Use Office 365 on your iPhone or iPad

Set up Exchange email on an Apple iPhone, iPad, or iPod Touch

  1. If this is the first email account on your iPhone, tap Mail. Otherwise, tap Settings > Mail, Contacts, Calendars> Add Account.
  2. Tap Settings > Mail, Contacts, Calendars > Add Account.
  3. Tap Microsoft Exchange.
  4. You don’t need to type anything in the Domain box. Type the information requested in the Email, Username, and Password boxes. You need to type your full email address in the Email and Username boxes (for example, tony@contoso.com).
  5. Tap Next on the upper-right corner of the screen. Your mail program will try to find the settings it needs to set up your account. Go to step 8 if your mail program finds your settings.
  6. If your iPhone can’t find your settings, you’ll need to manually look up your Exchange ActiveSync server name. If you’re connecting to your Office 365 email, use outlook.office365.com for your server name. If you are not using Office 365, see Find your ActiveSync server name later in this article.
  7. In the Server box, enter your server name, and then tap Next.
  8. Choose the type of information you want to synchronize between your account and your device, and then touch Save. By default, Mail, Contacts, and Calendar information are synchronized.
  9. If you’re prompted to create a passcode, tap Continue and type a numeric passcode. If you don’t set up a passcode, you can’t view your email account on your iPhone. You can set up a passcode later your iPhone settings.

Find your Exchange ActiveSync server name

If your email program is not able to automatically find your Exchange ActiveSync server name, you may need to look it up.

If you’re connecting to your Office 365 email, use outlook.office365.com as your Exchange ActiveSync server name. The Exchange ActiveSync server name outlook.office365.com can be used if you are using the latest version of Office 365.

If you’re not using Office 365 or if you aren’t sure if you are using the latest version of Office 365, follow these steps to look up your Exchange ActiveSync server name. Follow these steps to determine your Exchange ActiveSync server name.

  1. Sign in to your account using Outlook Web App. For help signing in, see Sign in to Outlook Web App.
  2. In Outlook Web App, on the toolbar, click Settings  > Options > Account > My account > Settings for POP and IMAP access.

NOTE    Although you’re not setting up a POP3 account, you’ll use this value to determine your Exchange ActiveSync server name.

  1. Under POP setting, look at the value for Server name.
  • If the Server name shows outlook.office365.com, your Office 365 account is on the latest version of Office 365, and you can use outlook.office365.com as your Exchange ActiveSync server name.
  • If the Server name value is in the format podxxxxx.outlook.com, your Office 365 or other Exchange Online account is not yet on the latest version of Office 365, and you can use m.outlook.com as your Exchange ActiveSync server name.
  • If the Server name value includes your organization’s name, for example, pop.contoso.com, then your Exchange ActiveSync server name is contained in address bar in your browser when you are signed in to Outlook Web app – -but without the leading https:// and without the trailing /owa. For example, if the address you use to access Outlook Web App is https://mail.contoso.com/owa, your Exchange ActiveSync server name is mail.contoso.com.

 

Set up POP or IMAP email on an Apple iPhone, iPad, or iPod Touch

  1. If this is the first email account on your iPhone, tap Mail. Otherwise, tap Settings > Mail, Contacts, Calendars> Add Account.
  2. Tap Other.
  3. Tap in the Name box and type your full name.
  4. Tap in the Address box and type your full email address (for example, tony@contoso.com).
  5. Tap in the Password box and type your password.
  6. Tap Save.
  7. Tap either IMAP or POP. We recommend IMAP because it supports more features.
  8. Under Incoming Mail Server, in the Host Name, box, type your incoming server name. If you’re connecting to your Office 365 email, the IMAP or POP server name is outlook.office365.com. If you’re not using Office 365, see Find your POP and IMAP server settings later in this article.
  9. Enter your user name (for example, tony@contoso.com) and your password.
  10. Under Outgoing Mail Server Host Name, enter your outgoing server name. If you’re connecting to your Office 365 email, the SMTP server name is smtp.office365.com. If you’re not using Office 365, see Find your POP and IMAP server settings later in this article.
  11. Enter your user name and password.
  12. Tap Save.

Find your POP and IMAP server settings

If you’re connecting to your Office 365 email, you don’t need to look up your settings. For Office 365, the server name for IMAP and POP is outlook.office365.com and the server name for SMTP is smtp.office365.com. These settings can be used if you are using the latest version of Office 365.

If you’re not connecting to Office 365 email, or if you aren’t sure if you are using the latest version of Office 365, do the following to look up your settings.

  1. Sign in to your account using Outlook Web App. For help signing in, see Sign in to Outlook Web App.
  2. In Outlook Web App, on the toolbar, click Settings  > Options > Account > My account > Settings for POP and IMAP access.
  3. The POP3, IMAP4, and SMTP server name and other settings you may need to enter are listed on the Settings for POP and IMAP access page.

 

What else do I need to know?

  • The POP, IMAP, SMTP, and Exchange ActiveSync server names for Office 365 users shown earlier in this article applies to accounts that are on the latest version of Office 365 (sometimes referred to as Office 365 after the service upgrade). If your account is not on the latest version of Office 365 (sometimes referred to as Office 365 pre-upgrade), you need to look up your own settings. Check out Am I using Office 365 after the service upgrade? to determine if your account is on the latest version of Office 365.
  • If your email account is the type that requires registration, you must register it the first time you sign in to Outlook Web App. Connecting to your email account through a mobile phone will fail if you haven’t registered your account through Outlook Web App. After you sign in to your account, sign out. Then try to connect using your mobile phone. For more information about how to sign in to your account using Outlook Web App, seeSign In to Outlook Web App.
  • If you’re prompted to create a passcode and don’t create one, you won’t be able to send and receive email.
  • If you see Not available under POP setting, IMAP setting, and SMTP setting, you may need to contact the person that manages your email account to determine your Exchange ActiveSync server name.

 

 Reference by http://www.microsoft.com

 

Set up email on a BlackBerry

Set up POP or IMAP email on a BlackBerry®

  1. From the BlackBerry® home screen, select BlackBerry Setup > Set up Internet E-mail > Add An Email Account.
  2. Type your email address and password, and then select Next.
  3. Your BlackBerry will try to set up your email account automatically. If setup completes successfully, skip to the next step. If your email account can’t be configured automatically, do the following:
  1. Select I will provide the settings to add this email account.
  2. Scroll down, and then select Next.
  3. Select Internet Service Provider Email (POP/IMAP), and then select Next.
  4. Type your full email address for your user name (for example, tony@contoso.com).
  5. Scroll down and type the name of your email server. If you’re connecting to your Office 365 email, the IMAP or POP server name is outlook.office365.com. If you’re not using Office 365, see Find your POP and IMAP server settings later in this article.
  6. Select Next.
  7. Enter the name of the outgoing server. If you’re connecting to your Office 365 email, the SMTP server name is smtp.office365.com. If you’re not using Office 365, see Find your POP and IMAP server settingslater in this article.
  1. Select OK to complete the setup.

Find your POP and IMAP server settings

If you’re connecting to your Office 365 email, the server name for IMAP and POP is outlook.office365.com and the server name for SMTP is smtp.office365.com. These are your settings if you are using the latest version of Office 365.

If you’re not connecting to Office 365 email, or if you aren’t sure if you are using the latest version of Office 365, do the following to look up your settings.

  1. Sign in to your account using Outlook Web App. For help signing in, see Sign in to Outlook Web App.
  2. In Outlook Web App, on the toolbar, select Settings  > Options > Account > My account > Settings for POP and IMAP access.
  3. The POP3, IMAP4, and SMTP server name and other settings you may need to enter are listed on the Settings for POP and IMAP Access page under POP setting or IMAP setting, and SMTP setting.

Set up a BlackBerry® Cloud Services account on a BlackBerry®

If you are an Office 365 user and your company is using BlackBerry® Business Cloud Services, you can use the service for integrated email, calendaring, and contact services with Microsoft Exchange Online.

If you are not an Office 365 user, but have a mailbox on an Exchange server that is using BlackBerry® Enterprise Server and BlackBerry® Enterprise Server Express, you will also be able to use the service for integrated email, calendaring, and contacts with Microsoft Exchange Online.

After your administrator has set up your BlackBerry® device, you can manage the settings on your phone yourself. To manage your BlackBerry® smartphone, go to the BlackBerry Web Desktop Manager.

What else do I need to know?

  • The POP, IMAP, and SMTP server names for Office 365 users shown earlier in this article applies to accounts that are on the latest version of Office 365 (sometimes referred to as Office 365 after the service upgrade). If your account is not on the latest version of Office 365 (sometimes referred to as Office 365 pre-upgrade), you need to look up your own settings. Check out Am I using Office 365 after the service upgrade? to determine if your account is on the latest version of Office 365.
  • If you see Not available under POP setting, IMAP setting, and SMTP setting, you may need to contact the person that manages you email account to determine your Exchange ActiveSync server name.
  • If your email account is the type that requires registration, you must register it the first time you sign in to Outlook Web App. Connecting to your email account through a mobile phone will fail if you haven’t registered your account through Outlook Web App. After you sign in to your account, sign out. Then try to connect using your mobile phone. For more information about how to sign in to your account using Outlook Web App, see Sign in to Outlook Web App.
  • If you connect to your account using a POP or IMAP connection, you will only be able to use and synchronize your email using a wireless connection. For information about how to synchronize the contacts and calendar between your BlackBerry® and your account using a wired connection, see BlackBerry® Desktop Software at the BlackBerry® Web site.
  • BlackBerry® Business Cloud Services Microsoft Office 365 is a feature that provides enhanced features for BlackBerry® device users with Office 365 accounts. Email administrators may visit BlackBerry® Business Cloud Services for Microsoft Office 365 to learn more about this service.

 

 Reference by http://www.microsoft.com

Set up email on an Android phone or tablet

Set up Microsoft Exchange email on an Android

  1. From the Applications menu, select Email. This application may be named Mail on some versions of Android.
  2. Type your full email address, for example tony@contoso.com, and your password, and then select Next.
  3. Select Exchange account. This option may be named Exchange ActiveSync on some versions of Android.
  4. Enter the following account information and select Next.
  • DomainUsername Type your full email address in this box. If Domain and Username are separate text boxes in your version of Android, leave the Domain box empty and type your full email address in the Usernamebox.

On some versions of Android, you must use the domainusername format. For example, if your email address is tony@contoso.com, type contoso.comtony@contoso.com. Your username is your full email address.

  • Password Use the password that you use to access your account.
  • Exchange Server Use the address of your Exchange server. If you’re connecting to your Office 365 email, useoutlook.office365.com for your server name. If you are not using Office 365, see Find your ActiveSync server name later in this article.
  1. As soon as your phone verifies the server settings, the Account Options screen displays. The options available depend on the version of Android on your device. The options may include the following:
  • Email checking frequency The default value is Automatic (push). When you select this option, email messages will be sent to your phone as they arrive. We recommend only selecting this option if you have an unlimited data plan.
  • Amount to synchronize This is the amount of mail you want to keep on your mobile phone. You can choose from several length options, including One day, Three days, and One week.
  • Notify me when email arrives If you select this option, your mobile phone will notify you when you receive a new email message.
  • Sync contacts from this account If you select this option, your contacts will be synchronized between your phone and your account.
  1. Select Next and then type a name for this account and the name you want displayed when you send e-mail to others. Select Done to complete the email setup and start using your account.

You may need to wait ten-to-fifteen minutes after you set up your account before you can send or receive e-mail.

Find your Exchange ActiveSync server name

If your email program is not able to automatically find your Exchange ActiveSync server name, you may need to look it up.

If you’re connecting to your Office 365 email, use outlook.office365.com as your Exchange ActiveSync server name. The Exchange ActiveSync server name outlook.office365.com can be used if you are using the latest version of Office 365.

If you’re not using Office 365 or if you aren’t sure if you are using the latest version of Office 365, follow these steps to look up your Exchange ActiveSync server name. Follow these steps to determine your Exchange ActiveSync server name.

  1. Sign in to your account using Outlook Web App. For help signing in, see Sign in to Outlook Web App.
  2. In Outlook Web App, on the toolbar, click Settings  > Options > Account > My account > Settings for POP and IMAP access.

Although you’re not setting up a POP3 account, you will use this value to determine your Exchange ActiveSync server name.

  1. Under POP setting, look at the value for Server name.
  • If the Server name shows outlook.office365.com, your Office 365 account is on the latest version of Office 365, and you can use outlook.office365.com as your Exchange ActiveSync server name.
  • If the Server name value is in the format podxxxxx.outlook.com, your Office 365 or other Exchange Online account is not yet on the latest version of Office 365, and you can use m.outlook.com as your Exchange ActiveSync server name.
  • If the Server name value includes your organization’s name, for example, pop.contoso.com, then your Exchange ActiveSync server name is contained in address bar in your browser when you are signed in to Outlook Web app – -but without the leading https:// and without the trailing /owa. For example, if the address you use to access Outlook Web App is https://mail.contoso.com/owa, your Exchange ActiveSync server name is mail.contoso.com.

 

 

Set up POP or IMAP email on an Android

  1. From the home screen, tap Applications > Settings > Accounts & sync > Add account > Manual setup.
  2. On the Incoming settings screen, in the Protocol drop-down menu, select IMAP or POP3. We suggest you select IMAP because it supports more features.
  3. In the Email address and Username text boxes, type your full e-mail address, for example tony@contoso.com, and your password, and then select Next. Your user name is the same as your e-mail address.
  4. In the Password text box, enter your password.
  5. In the IMAP server or POP3 server text box, enter your IMAP or POP server name. If you’re connecting to your Office 365 email, the IMAP or POP server name is outlook.office365.com. If you’re not using Office 365, see Find your POP or IMAP server settings later in this article.
  6. In the Security type drop-down menu and Server port text boxes, specify the POP or IMAP settings that you looked up in step 5, and then tap Next. Your e-mail application will check your IMAP or POP settings.
  7. On the Outgoing server settings screen, the Login required option should be selected for you, and theUsername and Password text boxes should be filled in.
  8. In the SMTP server text box, enter the SMTP server name. If you’re connecting to your Office 365 email, the SMTP server name is smtp.office365.com. If you’re not using Office 365, see Find your POP and IMAP server settings later in this article.
  9. In the Security type drop down menu and Server port text box, specify the SMTP settings that you located in step 5, and click Next.
  10. In the Account name, text box, enter a name your account (for example “Office 365 email” or “Work email). In the Your name text box, enter the name you want displayed when you send e-mail to others (for example “Tony Smith”), and then select Finish Setup.

You may need to wait ten-to-fifteen minutes after you set up your account before you can send or receive email.

Find your POP and IMAP server settings

If you’re connecting to your Office 365 email, the server name for IMAP and POP is outlook.office365.com and the server name for SMTP is smtp.office365.com. These settings can be used if you are using the latest version of Office 365.

If you’re not connecting to Office 365 email, or if you aren’t sure if you are using the latest version of Office 365, do the following to look up your settings.

  1. Sign in to your account using Outlook Web App. For help signing in, see Sign in to Outlook Web App.
  2. In Outlook Web App, on the toolbar, click Settings  > Options > Account > My account > Settings for POP and IMAP access.
  3. The POP3, IMAP4, and SMTP server name and other settings you may need to enter are listed on the Settings for POP and IMAP Access page under POP setting or IMAP setting, and SMTP setting.

 

 Reference by http://www.microsoft.com

Steps to configure emails in iphone

1. Tap Settings on your home screen.

 

2. Scroll down and tap Mail, Contacts, Calendars.

 

3. Tap the Add Account option

 

4. Tap Other.

 

5. Tap Add Mail Account.

 

6. Enter the following settings:

Name: karan

Email: karan@your domainname

Password: Enter your email password.

Description: karan

tap next

 

7. select IMAP

Name: karan

Email: karan@your domainname

Description: karan

 

8. Incoming Mail Server

host name: imap.domainname.com

UserName : karan@your domainname

password : Enter your email password.

port : 143

 

9.outgoing Mail Server

host name: smtp.your domainname

UserName : karan@your domainname

password : Enter your email password.

port : 25

 

10.Tap Next

Your device will now verify your email account settings. Be patient, as this may take several minutes.

 

11. Tap save

 

12. The email account configuration has been completed. Your email address will now be listed and you can start using the same.