MailVault securely backs-up your entire organization’s email into a centralized archive. Powerful search mechanisms allow you to view and restore email for any user, over any time period.

Compatible with all mail systems, MailVault readies your company for ediscovery and compliance, and helps you save money in the process.

MailVault Features


A 10 minute deployment on Windows or Linux, with no external licensing needed.

Easy Google-like search, as well as access from within an email client.

Automated email collection, disk space and mail server monitoring, with email alerts make life easy for the administrator.


Simple, quick and advanced search along with saved searches and dynamic filters.

Deduplication and compression for space saving.

Support for local and network storage. Multi-archive support, with auto-rollover, for a hands-off operation.

Useful alerts and reports keep you informed and ready for action well in time.


Military grade encryption, along with retention policies and litigation hold.

Role-based access to enhance privacy and even prevent ‘admin-snooping’.

Audit trails track all activities and record who, what, when.

Email systems compatibility

• Works with all standards-based email servers
• MS Exchange, Office 365, G Suite (including Free Edition), Lotus Notes, Zimbra, Icewarp,
MDaemon, PostMaster, Postfix, Qmail, Sendmail, etc.

Email Backup & Archiving

• Archive all internal, incoming, outgoing email (with multi-domain support)
• Automated & on-demand, email collection and archiving
• Multi-protocol support: POP3, IMAP, SMTP
• Archive email from local & network storage
• Archive email from multi-mailbox formats: PST, mbox, maildir, eml files, etc.
• Legacy email backup
• Optionally relay incoming SMTP email outwards to a SMTP relay server

Smart storage

• Email deduplication and single-instance storage to minimize disk usage
• Compression for even greater storage gains
• Military grade encryption
• Additional cloud based email storage using SkyStore (AWS, Azure, etc.)

Easy archive management

• Multiple archives, partitions, disks support
• Disk storage: local, network attached, removable external drives
• Automatic roll over, with new archive activation
• Secondary storage, with automatic incremental backups and primary archive retention policy
• Filters to keep out unwanted email
• Email holding queue during archive or storage maintenance

Compliance ready

• Long term storage, searchable and quickly retrievable
• Auditable administrator and user activity logs
• Flexible retention policies for different email
• Litigation “hold” support for purposes of legal discovery
• Email tamper detection

Powerful search and retrieval

• Simple “Google-like” search
• Free-text search in full message body and headers
• Search in attachments (commonly used file formats: Text, MS (doc, ppt, xlsx), HTML, PDF
• Advanced search based on various criteria
• Search within search results
• Save searches for later use
• MailVault views with Smart folders (system and user-defined)
• Quick forward selected email to users
• Forward email as original mode available

• Search and restore across multiple archives

Restore email

• Restore email for any user, any email id, over any time period
• Multi-mode restore available
• Direct restore via built-in POP3 server
• Forward via SMTP server
• Restore as PST
• Direct download as zip file
• Flexible restore of email from any search result set (via SMTP, POP3 or as PST)
• Access archived email from within an email client (over IMAP)
• Self-service for users available

Automatic discovery

• Auto-builds an organizational directory from email
• Auto-builds a people directory from email
• Instant searches from directory listings (organization and people)

Convenient and powerful user management

• Add single or multiple users easily
• Mass import users from CSV files, Active Directory, LDAP, etc.
• Choose between manual or secure auto-password generation
• Welcome mail with self-account activation
• Multiple email ids per user
• Optional remote authentication mechanisms for single-sign-on
• Multiple user roles, with appropriate privileges

System alerts

• Daily system activity summary for the administrator
• Low disk space warning, with time remaining for space to be used up predictions
• Mail source monitoring and alerting to keep an eye on your mail server
• Optional personal email usage summary for users

• Activity indicators for email retrieval, indexing and uploading

Security policies

• Supports multi-role user privileges
• Authorization and access is based on user role
• Sub-admin roles for divided responsibilities and to prevent admin snooping
• Allows for corporate messaging surveillance (based on the organization’s policy)
• Protects privacy by allowing regular users to search and access only their own mail
• Optional VIP status for users to enhance security and privacy of their email
• Connection restrictions by IP
• Email forwarding controls
• Support for HTTPS using self-signed or CA issued certificates
• Export the search result summary in CSV format for audit uses

Reports and logging

• Automated logging and log rotation
• Track and audit administrative and operational activity
• Top users with inbound and outbound mail flows
• Watch email usage and trends
• Advanced custom queries

Enhances productivity

• Keeps your mail server light and responsive by offloading storage and search
• User-friendly self-service functionality lowers admin time and costs

Hardware, OS, technologies

• Any modern machine with 4-8 GB RAM, HDD as needed
• Runs on Microsoft Windows and Linux platforms
• Can run on a VPS or in a Virtual Machine (VMWare, VirtualBox, etc.)
• No additional database required
• Uses open, standard protocols and formats


• Easy setup and configuration
• Text-only mode for easy deploys to headless / remote / cloud servers
• Accessible via any modern web browser on a desktop, laptop, tablet or mobile phone
• Web console for real-time monitoring of Mailvault activity
• Context specific help and guidelines
• New version alerts with auto-update options