How to set up your Outlook 2003 client to work with Gmail

  1. Enable IMAP in Gmail. Don’t forget to click Save Changes when you’re done.
  2. Open Outlook.
  3. Click the Tools menu, and select E-mail Accounts
  4. Click Add a new e-mail account, then click Next.
  5. Choose IMAP as your server type by clicking the radio button, and click Next.
  6. Fill in all necessary fields to include the following information:
    User Information
    Your Name: Enter your name as you would like it to appear in the From: field of outgoing messages.
    Email Address:Enter your full email address (username@gmail.com). Google Apps users, enter your address in the format username@your_domain.comServer Information
    Incoming mail server3 (IMAP): imap.gmail.com
    Outgoing mail server (SMTP):smtp.gmail.comLogin Information
    User Name: Enter your full email address (including @gmail.com or @your_domain.com)
    Password:Enter your Gmail password.
  7. Click More Settings… and then click the Outgoing Server tab.
  8. Check the box next to ‘My outgoing server (SMTP) requires authentication’ and select Use same settings as my incoming mail server.
  9. Click the Advanced tab, and check the box next to ‘This server requires an encrypted connection (SSL)’ underIncoming Server (IMAP). Also, enter 993 in the Incoming server (IMAP) box.
  10. Check the box next to ‘This server requires an encrypted connection (SSL)’ under Outgoing Server (SMTP), and enter 465 in the Outgoing server (SMTP) box.
  11. Click OK.
  12. Click Next, and then click Finish.
  13. Download the latest updates for Outlook from Microsoft. This will help prevent the most common Outlook errors that Gmail users see.
  14. Check our recommended client settings, and adjust your client’s settings as needed.

Congratulations! You’re done configuring your client to send and retrieve Gmail messages.

IMAP: IMAP (Internet message access protocol) lets you download messages from Gmail so you can access your mail with a program like Outlook Express or Apple Mail. IMAP syncs the actions you take in Outlook Express or Apple Mail with Gmail so if you read a message in your mail client, it’ll be marked as read in Gmail.

domain: A domain is a name for an IP address and is more commonly recognized as a website or web address. For example, Google.com is a domain.

mail server: A mail server is a machine that sends and receives emails. Think of a mail server as a mailman who makes sure messages go to the right place.

courtesy: mail.google.com